2024 Neo Ambassador Committee

NEO AMBASSADOR MEETING MINUTES

Tuesday 13 February 2024

Apologies: Zazie, Oona, Eamon
Attending via Teams: Miriam, Frankie, Aurora
Attended: Angus, Aryan, Casper, Chloe, Cormac, Elyisa, Felix, Hanna, Hope, Islay, Jojo, Layla, Luke, Marcus, Marianne, Mia, Mikayla, Molly, Quiin, Vicy

EVENT: NEO TEEN TAKEOVER: INNER SANCTUM SATURDAY 23 MARCH 2024

Location: Gallery wide
Artists: Truc Truong + Jazz Money
Organisations: South Coast Circus, YouthINC, SAYGE, Australian Dance Theatre, Commissioner for Children and Young People + more!
Clothing Theme: TBC
Food: TBC
Bands:TBC
Ambassador led activity: TBC

TRUC TRUONG – NEO TEEN TAKEOVER: INNER SANCTUM ARTIST:

Truc Truong works across assemblage and sculpture, and draws influence from post-colonialism, ideas of home, self-hatred, West vs East and the weight of family loyalty. Treading a fine line between rage and humour, Truong creates convoluted spaces and memories that critique the power structures she attempts to evade.

Check their work out on Instagram @truccc_ or here (https://www.ace.gallery/education-resources/article/truc-truong-2023)

DRESS UP THEME IDEAS:

- Inner Sanctum = your inner values, reflecting that on the outside.

- Bright colours to reflect how you feel on the outside.

- Gothic theme

- Dress in dark clothes with a pop of colour

- Medieval fantasy theme

- Cosmos theme?

- Dark fantasy?

We have had feedback from previous Neo events that our costume themes are too broad and that we need the theme to be more niche.

It would be great if you guys could make a mood board for the Neo Instagram for what you think this theme means to you. If your happy to make a page - please send it through to us on email.

UPCOMING NEO 2024 EVENTS:

23 March – Neo Teen Takeover: Inner Sanctum (Biennial)

27 April – Neo Refract (Biennial)
22 June – Neo Collectioncore (Collections focus)

17 August – Neo Ruff It Up (Reimaging the Renaissance)

19 October – Neo Teen Takeover (title TBC with Guest Curator)

14 December – Neo Now or Never (Radical Textiles)

BANDS / PERFORMERS:

If you guys have any friends in bands or are performers that you think will benefit from Neo – send them to the expressions of interest page on our website or here (https://www.agsa.sa.gov.au/whats-on/ongoing-programs/neo/want-to-perform-at-neo/).

Ambassador request to announce headlining performers on the day of the event to avoid tickets selling out from attendees who are only coming to see bands.

Ambassador request for more security out the front to prevent over 18’s from entering.

QUESTION: What is the difference between a Neo Teen Takeover and a normal Neo event?

- Neo Teen Takeovers have a larger capacity, have more performers, include more organisations who deliver workshops in-kind and the whole gallery is open for you to explore.

POSTER WINNER ANNOUNCED:

Congratulations to Faria Nawshin! – Poster will be announced on Instagram soon.

REMINDER: ID CARDS

Please don’t forget to email us photos for you ID card if you haven’t already! These cards are for our security to know who you are, so make sure your face is clear and easily identifiable (this means no face paint or poses).

Let us know if you have a card already – if you would like a new one that’s okay!

We aim to have these cards printed before our next event, so please try and send these images to us in the next week or so.

AMBASSADOR ACTIVATION:

These are possible ideas for ambassadors to engage in / lead at the upcoming neo event.

- Secrets wall

- Diary of secrets – a diary left unattended for people to leave their secrets or used as a confessional. Parts of the diary could then be used as part our upcoming zine?

- Ambassador led face painting or temporary tattoo workshop.

NEO AMBASSADOR MEETING MINUTES

Wednesday 7 March 2024

Apologies: Zazie, Oona, Eamon
Attending via Teams: Miriam, Frankie, Aurora
Attended: Angus, Aryan, Ash, Casper, Chloe, Cormac, Felix, Hannah, Hope, Islay, Jojo, Layla, Luka, Marcus, Matilda, Mia, Mikayla, Molly, Oona, Quinn, Rae, CJ. Vicy and Zazie.

EVENT: NEO TEEN TAKEOVER: INNER SANCTUM SATURDAY 23 MARCH 2024

Location: Gallery wide
Artists: Truc Truong + Jessica Loughlin
Organisations: South Coast Circus, Youth Inc., SAYGE, Australian Dance Theatre, Centre for Creative Photography, Spoken Word SA, Commissioner for Children and Young People, Carclew and SAarts.
Clothing Theme: Gothic
Food: Taco Cartel
Bands: The Empty Heads, Pomegranates, SAYGE, Kingston Ryder and Jekllyn Heidi

Ambassador activation: Continuation of secrets wall

- Group tour of the 18th Adelaide Biennial of Australian Art: Inner Sanctum with Erin Davidson, Project Manager.

- We will be sending out a roster soon for you to allocate yourselves the roles you would like to work on the night of the event.

*If you haven’t already – please send us a photo of yourself so we can make your IDs before Friday!

Neo Ambassador Committee Meeting: notes taken by felix :3

Good things:

• Food was very popular
• Workshops were fun - but the stop motion one was a lot less popular than the others
• Badges were popular especially the elements of collage that were used

Would be good to make posts about when certain things are on AFTER all the tickets have sold out - to be informative but to minimise people showing up specifically for x

The say hi wristbands were good but control needs to be put on quantities given to each person

• Say hi wristbands
• No-photography badges
• Put an ambassador or 2 in charge of answering peoples questions near info desk (?? I think?)

Make a better map - one that’s not as confusing (try your hardest) - and then put that right near the entrance so people can work things out easier. Put something next to the elevator ?

Glittery face painting - some kind of non permanent henna ? Something that won’t leave as much of a mess all over the gallery

Costume theme for Refract - sparkles rainbows and glittery things (moodboard on instagram stories)

Silent disco with disco ball?

Very important to buy disco ball

In the auditorium - project karaoke on the huge screen (like the Mario kart from Games event) , inviting everyone to sing along (less exclusive and inviting everyone to participate). Song suggestion poll on the instagram story for song suggestions!!!!!!!! Ambassadors can filter and check the songs for appropriate-ness, popularity, and availability on YouTube - then the songs can be compiled into a playlist to be looped on the night

Sensory warning outside for volume and lights

Consider changing the schedule of ambassador assisting to 15 minute slots, rather than 30 minutes. Encourage all ambassadors to do multiple activities !

Snow cones were definitely popular

Pizza as the food for next event - plate up the pizza beforehand !!! Make sure that people are helping to hand out the pizzas and MAKE SURE the pizzas have signs that say which pizza is which !! Make sure that there are enough of the more simple flavours on offer.

Put the “regular” pizzas on one table and the veg/vegan/gluten free ones on a Seperate table

Signage is important with all ^ this

Look into “snack” foods on the side?

• Popcorn - both sweet and savoury options
• Chocolate covered strawberries (expensive, most likely - might go bad over course of event)
• Garlic bread (?)
• Donuts - krispy kremes (no GF option!!!)
• Muffins

All food / the stage have to be under shelter in case of rain !

Make “do you have any dietary restrictions/requirements/allergies” MANDATORY when booking tickets 🗣

Poll on the instagram page for costume ideas (maybe with a list of the upcoming events to accompany. Presented like “this is the event name!! What are some costume ideas?”)

Notes for bands to play NEXT event (not the upcoming one):

• Blue Pwr Man - has an instagram page. One member is 18 years old but still at school
• Pearly Stars - no instagram page yet (but felix is a band member so 🤫🤫🤫)
• 5INCHEZ - has an instagram page. Multiple neo ambassadors are members of the band
• Tilly/Felix are planning some musical collaboration in the future but that is very conceptual at the moment. Good to keep in mind for the future though

Links on big mother

https://www.change.org/p/save-big-mother-and-buck

https://www.indaily.com.au/news/2024/05/23/art-gallery-under-fire-over-perverse-sculptures

https://www.indaily.com.au/news/notes-on-adelaide/2024/05/28/whos-afraid-of-modern-art-maybe-its-just-the-adults

Note: If any media contact you about Big Mother, Buck or about AGSA, please contact us first.

Neo Collectioncore Saturday 22nd June

Costume theme:

Dress as your favourite work in the collection / maximalism

Artist :Tom Moore – Drawing Workshop

Artist: Ashton Malcom – Performance / drama games workshop

Scavenger hunt: Scan the QR code and use the clues to find six different artworks. Collect a sticker at each artwork. Once you've got all six stickers, you're in for a chance to win a prize with your raffle ticket.

Badgemaking

Karaoke

Face painting

Music:

Greco-Roman Jazz Duo

Blu Pwr Man

Inkstain

Jenny Jones

Food:

Domino’s pizza

Hot drinks cart - hot chocolate, chai, tea etc. no coffee (sorry)

Games and colouring in the function room?

Signage:

big arrows on the wall

colour code each activity – fluorescent tape on the floor?

Neo Zine:

Aim for zine to be finished by the end of July / start of august - time for Sala exhibition and to be distributed around the neo event.

Ideas:

- Behind the scenes of what happens at neo.

- What’s it like to be an ambassador? What opportunities have you had? Why are you a neo ambassador?

- Interviews with bands/ artists/ friends

- Article about an artwork

- Local artist section – include work and artist bio.