2025 Neo Ambassador Committee

Across the year find key dates, meeting agendas and minutes, and other bits and pieces including:

  • Meeting Minutes
  • Dates for your 2025 diary - including two event planning days, events and after school meetings
  • Introduction to Neo and the Ambassador Committee
  • Permission Form that covers: NAC Permission, Medical Emergencies & Image Release. If any of details change across the year including contact number or email, please send an email to clemow-meyer.isobel@artgallery.sa.gov.au and/or clifford.fifi@artgallery.sa.gov.au

If you have any queries, concerns or if you no longer wish to participate as a member of the 2025 Neo Ambassador Committee, please contact:

Isobel Clemow-Meyer
Public Programs, AGSA
08 7085 1679
clemow-meyer.isobel@artgallery.sa.gov.au

Fifi Clifford
Public Programs, AGSA
08 7085 1684
clifford.fifi@artgallery.sa.gov.au

Meeting Minutes and Agenda

After each meeting, here are the notes to stay up to date.

NEO AMBASSADOR MEETING MINUTES

Tuesday 1 April 2025

Attended: Ash, Aurora, Avalon, Cormac, Ethan, Felix, Frankie, Grayson, Maddy, Miles, Quinn, Sylvie, Thu, Vi, Zali

Teams: Sheridan, Xavier

Apologies: Zazie, Phoenix, Lyla, Hannah
________________________________________________________________________________________________________________

Debrief of Neo the Craft

Huuuuuuuge thank you to everyone for your help! We had over 620 people attend the event and super positive feedback🥳


Good:

  • Vibe was good
  • Music went well for the most part
  • People mostly happy
  • Range of activities was good
  • Ran smoothly
  • City Libraries was great!
  • Activities were easy to understand – liked this
  • Spread out of activities was great

To be Improved:

  • Line speed – understand that it can’t really change
  • Ran out of say hi bracelets
  • Balance across activities wasn’t even
  • A fair bit of rubbish around
  • slushies didn’t freeze
    More mats
    Badgemaking was a bit far away
  • Volunteering Roles – how can we communicate better with each other
    • Buddy system – working with someone
    • More structure on tasks
  • Ticketing system for photobooth – the lineup was too long
    • Buzzers?

Signage:

  • Include Event Map in the reminder email
  • Arrows – tape to floor with painters tape?
  • Use Neon tape on top of masking tape to create additional arrows
  • Large event map at entrance A0
    • Look towards laminating and using symbols/markers
  • Sign post were there are no activities to reduce amount of people searching for stuff

Future events:

  • Karaoke and Silent disco to alternate
    • Karaoke
      • No more than 2 songs queued per group
    • Silent Disco
      • Set playlists – make iPad inaccessible to people
      • Ensure there are sanitising wipes and covers available
  • Bring back theatre games – Odd Sockz
  • Scavenger hunt for orgs could encourage people to the quieter activities
  • Scavenger hunts are fun in general

Other bits we spoke about:

  • Incident on stage:
    • Moshing ended up heading on stage. Everyone is fine and there was no damage
    • We do not want to encourage unsafe behaviour – but instead invite people to learn how to gig safely
    • We have been in contact with the band and talked about gig etiquette
  • Notes in Cauldron
    • There were some inappropriate notes put in the cauldron that listed full names in a negative way.
    • It’s to be expected when there is something that seems anonymous.
    • If you see something at Neo that concerns you, contact staff or security immediately
  • Vapes and other bits
    • Never okay at Neo, if you see anything please let staff or security know.

NEO AMBASSADOR MEETING MINUTES

Tuesday 11 February 2025

Attended: Ash, Aurora, Avalon, CJ, Cormac, Ethan, Frankie B, Grayson, Hannah, Layla, Luka, Phoenix, Quinn, Sim, Thu, Vi, Vicy, Xavier, Zazie

Teams: Wade, Frankie S, Maddy, Miles, Molly, Sheridan, Sylvie

Apologies: Aaron, Felix, Vivian, Yuri, Zali, Vivian, Rae, Oona


________________________________________________________________________________________________________________

4.30 - 5.pm: Short tour of Radical Textiles led by Isobel

5 - 5.30pm: Event Planning

UPCOMMING:

Neo Teen Takeover: The Craft, Saturday 15 March


Dress up theme:

It's time to bring your high-glamour fits to Neo for your chance to be selected by the Neo Ambassadors to strut your look on the runway.


Artists: Carly Tarkarri Dodd, Kasia Tons


Organisations:

  • Youth Inc, SpokenWord SA, FELTspace, Carclew, Commissioner for Children and Young People, Northern Sound System, Parliament South Australia, City of Adelaide + more!


Food:

  • Food Truck: Taco Cartel chicken and jackfruit (v) tacos with a side of corn chips
  • Sweet Treat: Sno Cones


Performers: Outdoor stage on the lawn

Macey Lawson (solo): 6:00 – 6:20pm

Herd Anomaly (solo): 6:30 – 6:50pm

The Handfuls: 7:00 – 7:20pm

Xgemmini: 7:30 – 7:50pm

Deth Rush: 8:00 – 8:20pm

Key Dates

Including Neo events, two planning days and after school meetings.

2025 Calendar
Event Date Time Location Notes
Summer Hot House Wed 22 Jan 10am-3.30pm Function Room Lunch provided. Please bring a water bottle. More details provided in the New Year.
Meeting Tue 11 Feb 4.30-5.30pm Function Room Neo Teen Takeover: The Craft planning
Meeting Wed 12 March 4.30-5.30pm Function Room Neo Teen Takeover: The Craft planning / poster making
Neo Teen Takeover: The Craft Sat 15 Mar 6-8:30pm Set up from 4.30pm
Meeting Tue 1 Apr 4.30-5.30pm Function Room Neo Teen Takeover debrief + Neo event planning
Meeting Wed 23 Apr 4.30-5.30pm Function Room Neo event planning
Meeting Tue 6 May 4.30-5.30pm Function Room Neo event planning/poster making
Neo Event: Technicolour Sat 10 May 6-8.30pm Function Room Set up from 4.30pm
Meeting Wed 28 May 4.30-5.30pm Function Room Neo debrief + planning
Meeting Tue 17 June 4.30-5.30pm Function Room Neo event planning/poster making
Neo Event: Ultra-Modern Sat 28 June 6-8.30pm Set up from 4.30pm




Permission Forms

To officially join the NAC, you need permission from your parent or guardian to accept this offer and to communicate with AGSA staff. Your parent/guardian must complete and sign the forms and submit below by Monday 13 January 2025.



Neo is a free event exclusively for young people aged 13-17 years. Presented 6 times a year, Neo is a festival-style event curated in response to AGSA’s latest exhibitions, featuring live music, performance, artist-led workshops and social activities.

Neo is presented by The Balnaves Foundation. Since 2016, Neo has welcomed over 16,000 teens to the Art Gallery of South Australia.

The Neo Ambassadors are a volunteer committee of young people aged 13 to 17, who are vital to the development and presentation of AGSA's flagship program for teens, Neo. The Ambassadors are recruited annually from around South Australia, with each member being involved in layers of the program, from idea generation, to being hands on in the delivering of exciting and inclusive events for their peers at AGSA.

As a Neo Ambassador you will:

  • Advise and support the development and presentation of Neo
  • Help discover new ways of connecting diverse young people across South Australia
  • Work with AGSA staff and artists to co-produce and promote programs that enable young people to actively connect with art, artists and AGSA onsite, online and on tour

  • To act with respect for others at all times
  • Attend and actively contribute to meetings every 3 to 4 weeks (in person or via Teams) with Teen Programs Officer Fifi Clifford and Public Programs Officer Isobel Clemow-Meyer
  • Meetings occur at least once per month and usually take place on Tuesdays or Wednesdays between 4.30-5.30pm
  • Participate in 2 days of professional development across the Summer and Winter School Holidays
  • Attend and contribute to at least three Neo events a year
  • Participate in optional opportunities and activities throughout the year; including opportunities to run guided tours at Neo and Start events, develop and present workshops at Neo, take part in media interviews, or contribute to Neo’s zine

Being a part of the Neo Ambassador Committee provides invaluable opportunities to develop new skills and experiences such as:

  • Professional development opportunities including:
    • Event management
    • Public Program development
    • Public speaking
    • Leadership experience
    • Evaluation and reporting
    • Marketing and promotion (including print and social media)
    • Budgeting
  • Be part of a committed professional team of passionate young arts advocates
  • Behind-the-scenes access to the AGSA collection and latest exhibitions
  • Exclusive experiences with AGSA Curators, Producers and Educators
  • Meet exhibiting artists and cultural leaders
  • Receive discounts and freebies, including a 10% discount to the Gallery Store and AGSA_Eat
  • Invitations to special events
  • 10% discount at the Gallery Store with the presentation of your AGSA ID card
  • 10% discount at AGSA_Eat with the presentation of your AGSA ID card.
  • Free entry to all paid exhibitions when presenting your AGSA ID card.

To receive your AGSA ID card you will be inducted as a Gallery Volunteer at our first meeting. As a Gallery Volunteer you will also be invited to special tours, previews and volunteer events throughout the year.

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    Art, ideas, and epic events for teens